Self-hosted digital asset management

What most organizations use today

Laptops, external disks and cloud accounts

Finding the right file takes longer than making a new one.
So a photo that was already paid for is bought again, and an old version of the logo is sent to the printer.

A hosted asset management platform

It solves the search, and then charges for every gigabyte. Raw photographs and video are large, so the price grows every month.
The originals sit on servers you do not control.

What makes FileRun a digital asset manager

Every item below is a standard feature, included in every plan.

Finding the right file

Exif, IPTC and XMP data is read from every photo on upload: the date taken, the camera, the author, the keywords.
Your own metadata fields, such as photographer, campaign, license or product code. Each file type can have its own set of fields.
Tags with colors, star ratings from 1 to 5, and comments. The ready-made quick tags are approved, pending and rejected.
Search by any field, by tag or by rating. Show the fields as columns and sort on them.
The Photos and Videos libraries list your media from every folder by the date it was taken, by upload date or by tag.
Collections gather files from different folders without copying or moving them. Download a collection as one archive, or publish it under one link.

Working with it

Previews in the browser for images, including camera RAW, and for video, audio, PDF, EPS and office documents.
3D models open in the browser: OBJ, STL, FBX, GLTF, 3DS, 3MF and more.
Crop, scale, rotate and adjust an image in the browser. The original is kept as a previous version.
Make a photo proof sheet from the images you select.
Upload files of any size, and folders with tens of thousands of files. An interrupted transfer resumes from where it stopped.
Send a link to an agency or a printer, with a password, an expiry date or a download limit. Or give them an upload-only link for the files they deliver to you.

No separate system for your media

Storage is your own disk

FileRun is priced per user, never per gigabyte.
A terabyte of raw photographs costs what the disk costs.

The originals stay normal files

Nothing is imported into a database. The files stay in normal folders on your server.
Your editing programs can keep opening them directly, or through desktop sync and WebDAV.

One tool for every file

The same installation holds your contracts, your spreadsheets and your media.
One set of accounts, one set of permissions, one activity log.

What FileRun does not do

No renditions and no rights tracking

FileRun will not produce a web-size JPEG from a TIFF when somebody downloads it.
It does not track usage rights or license end dates, although you can record them in your own fields and search on them.

CAD previews use an Autodesk service

DWG and other CAD drawings are previewed through an online service from Autodesk, so those files leave your server when somebody opens the preview.
This preview is off until an administrator sets it up with an Autodesk account.

Common questions

Which file types can be previewed?

Almost every image format, including the RAW formats of the common camera makers, together with video, audio, PDF, EPS, office documents, e-books and 3D models. The previews are made on your own server, by vips, ImageMagick, FFmpeg and LibreOffice.

We already have terabytes of photos on a server. Do we have to upload them again?

No. Point FileRun at the folders where the photos are. An administrator then starts the metadata indexing for those folders, once, and the photos appear in the libraries and in the search.

Can a photographer or an agency send us files?

Yes. Share a folder with the Uploader role, by link or by e-mail address. The other party can add files of any size, but cannot open or download what is already in the folder.

Does the whole team see the same libraries?

Not exactly. The Photos and Videos libraries list the files inside the account's own folder. A team that wants one common library gives its accounts the same folder on the server, or browses the shared folders and uses the search, which covers shared folders too.

Point it at your photo archive

Put FileRun on your own server with a free trial license, and open a folder of your own media in it.
Or open the live demo, where you are signed in as the administrator with no sign-up.

Digital asset management on your own server